Part 1 — Product requirements (PRD)

1.1 Executive summary

Field	Content
App name	{{ }}. Example: TaskFlow AI
Vision	{{ }}. Example: a streamlined, intelligent workspace that helps remote teams triage tasks and run daily standups from contextual AI summaries, with dependable error handling and state management.
Target audience	{{ }}. Example: remote engineering and product teams of 5–50 people.
Value proposition	{{What gets faster, cheaper or safer for them, and by how much?}}
Business model	{{Free · Freemium · Subscription · One-off · Internal tool}}

1.2 Problem statement & evidence

Who has the problem: {{ }}
Current workaround and its cost: {{ }}
Evidence (interviews, data, sign-ups, support tickets): {{ }}
Why now: {{ }}

1.3 Goals, non-goals & success metrics

Metric	Definition	Target	How it’s measured
Activation	% of new workspaces that create ≥ 3 tasks within 24 h	{{≥ 40%}}	Server-side counts
Core value	% of active teams generating ≥ 3 standups per week	{{≥ 30%}}	Server-side counts
Retention	Week-4 workspace retention	{{≥ 25%}}	Aggregate analytics (9.10)
Reliability	Monthly availability	{{≥ 99.5%}}	Uptime monitor

Guide: Prefer server-side counts and aggregate analytics. A metric that needs invasive tracking is a design smell (9.10).

Non-goals (deliberately out of scope for this release): {{e.g. native mobile apps, public task sharing, time tracking}}

1.4 Users, personas & roles

Persona	Context	Goals	Frustrations	Accessibility needs	Data sensitivity
{{Team lead “Amara”}}	{{Runs a 12-person remote team}}	{{Standup in 2 minutes}}	{{Chasing updates}}	{{Keyboard-heavy user}}	{{Work data, names}}

Roles map to the permission matrix in 7.2: {{OWNER, ADMIN, MEMBER}}.

1.5 Features & prioritisation (MoSCoW)

ID	Feature	Priority	Release	Personal data?	Notes
FR-001	Authentication & workspace setup (Google OAuth, magic link)	Must	MVP	Yes	Age check and consent capture at sign-up (9.7, 9.12)
FR-002	Task triage board: Kanban with AI tagging, priority and assignee suggestions	Must	MVP	Yes	Non-drag way to move cards (WCAG 2.5.7)
FR-003	AI daily standup generator, exported as Markdown	Must	MVP	Yes	Part 8
FR-004	Real-time threaded comments with optimistic updates	Should	MVP	Yes	Sanitised Markdown; abuse threats (7.3)
FR-005	Organisation & member management	Must	MVP	Yes	Permission matrix (7.2)
FR-006	Privacy centre: export, delete, consents, marketing preferences, complaints	Must	MVP	Yes	Required for any app with accounts (9.15)
FR-007	Cookie & consent management	Must	MVP	Yes	Required if anything non-essential runs (9.8)

1.6 User stories & acceptance criteria

Write one block per requirement, using this template.

FR-003 — Generate a daily standup
As a team member, I want a one-click summary of yesterday's completed tasks, blockers and today's
commitments, so that standups take two minutes.

Acceptance criteria
  Scenario: Summary generated
    Given I am a member of workspace W with tasks completed in the last 24 h
    When I select "Generate standup"
    Then a structured Markdown summary appears within 15 s, labelled "AI-generated — check before sharing"
    And I can copy it or download it as a .md file

  Scenario: Nothing to summarise                     → Empty state (S1)
    Given no tasks changed in the last 24 h
    Then I see "Nothing to summarise yet" and a link back to the board

  Scenario: AI provider slow or down                 → Slow network (S5), then Error (S3)
    Given the provider has not responded after 5 s
    Then I see "Still working…" with Cancel
    And after 30 s I see an error with Retry, and none of my input is lost

  Scenario: Daily limit reached                      → Rate limited (S13)
    Given my workspace has used today's AI quota
    Then I see when the quota resets and nothing is charged

Traceability: SCR-07 · API-003 · DATA tasks, ai_generations · TEST-E2E-012 · ROPA-03
Privacy: task text is minimised before it is sent to the AI provider (8.2); no special category data

1.7 Business rules

ID	Rule
BR-01	A workspace always has at least one OWNER. The last owner cannot leave or be demoted.
BR-02	{{Free plan: maximum 5 members and 20 AI standups per month}}
BR-03	Deleting a workspace starts a 30-day recovery window, then hard-deletes everything (5.6).

1.8 Monetisation & pricing `[IF: payments]`

Plans and limits: {{ }} · Trial: {{ }} · Billing provider: {{e.g. Stripe Checkout or Billing}} · VAT: {{ }} · Cancellation and refunds: {{ }} (consumer law, 9.25) · Failed payments: {{retries, grace period}}

1.9 Assumptions, constraints & dependencies

Type	Statement	Impact if wrong	Owner
Assumption	{{Teams already use Google Workspace}}	{{Add email/password sign-in}}	{{ }}
Constraint	{{Data must stay in the UK/EU}}	—	{{ }}
Dependency	{{AI provider API availability}}	{{Feature-flag the AI off; the app still works}}	{{ }}

1.10 Out of scope

{{Explicit list. Anything not listed here or in 1.5 is out of scope by default.}}